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#3 Employee Database

#3 Employee Database

The Employee Database is automatically populated when Cosmos is installed. It includes all Confluence users with a valid license, and optionally guest users. Any changes, such as new users or license updates, are automatically reflected in the database. This ensures the data stays up to date and powers key features like the People Directory, Profile Pages, and Team Moments.

When generating the employee database, we fetch users' Names and Emails for initial recognition. However, for your privacy:

  1. We do not store this data on our end.

  2. While emails are fetched, they are never stored in our system.

  3. Real names are not processed; instead, we use user IDs, which are strings of random, unidentifiable digits and letters.

The Cosmos Employee Database can only be accessed and edited by the Confluence and Cosmos admins.

The Employee Database does more than store user information. Its fields are essential for powering key features across the Cosmos intranet. Here's where the stored data is used:

  • People Network: All fields from the Employee Database are used to filter and search for employees.

  • Collections: Use fields to group employees by shared attributes or skills, enabling dynamic lists and personalized intranet experiences.

  • User Profiles: Every field can appear in user profiles. With the Profile Builder, admins choose which fields are visible and editable.